We value your privacy and are committed to protecting your personal data.
Last Updated: 5 January 2026
GB Systems UG (haftungsbeschränkt)
Spitalhofstraße 82
94032 Passau, Germany
Registered with the District Court of Passau
Commercial Register Number: HRB 13047
GB Systems UG (haftungsbeschränkt) is the sole data controller and determines the purposes and means of processing personal data in accordance with Article 4(7) GDPR.
This Privacy Policy is designed to ensure compliance with the EU General Data Protection Regulation (GDPR), the UK GDPR, and the specific data policies of the platforms we integrate with, including the Meta (Facebook) Platform Terms and the Google API Services User Data Policy. For users located in the European Economic Area (EEA) or the United Kingdom, all personal data is processed in strict accordance with these applicable legal frameworks.
We collect personal data that you voluntarily provide to us when engaging with our Service. This includes information submitted during account creation, subscription registration, customer support inquiries, or when utilizing specific features of the platform. Specifically, we may process personally identifiable information such as your full name, email address, company details, and billing information required for invoicing. Please note that while we collect billing details, sensitive payment data is processed securely by our third-party payment providers and is not stored on our internal servers.
To provide our reputation management features, we integrate with the Google Business Profile API using Google OAuth 2.0. When you explicitly authorize this connection, we access specific business data required to operate the Service. This includes your business location identifiers, profile information (such as business name, address, and categories), and customer review data including review text, ratings, and timestamps. We do not access personal Google account data that is unrelated to the management of your business profile.
Data obtained through Google APIs is utilized solely to deliver the Service's core functionality. This encompasses displaying and managing customer reviews within your dashboard, facilitating responses to reviews, analyzing feedback for trends, and generating business insights. In compliance with the Google API Services User Data Policy, this data is never sold, rented, or used for advertising purposes. Furthermore, Google data is not used to develop, improve, or train generalized artificial intelligence or machine learning models.
Upon your explicit authorization, we access data from your Facebook Page via the Meta Graph API. This integration allows us to retrieve public page information and customer reviews, including ratings and timestamps. We strictly limit our access to public business data necessary for the Service and do not access private user profiles.
The information retrieved from Facebook is used to import and display reviews, analyze customer sentiment, and assist in drafting responses. Replies to reviews are only published when explicitly initiated by the user; we do not automate the publication of content without manual approval.
Our Service employs artificial intelligence to provide analysis and suggested responses. It is important to note that AI-generated content is provided as a draft only. The Service does not automatically post AI-generated responses; all content must be reviewed, approved, and initiated by a human user prior to publication.
We adhere to strict data retention policies. Data associated with third-party integrations is retained only for the duration that your account remains connected to the Service. You may disconnect these integrations at any time, upon which the associated data will be deleted or anonymized, subject to any legal retention obligations.
Under applicable data protection laws, you have specific rights regarding your personal data. You have the right to access the data we hold about you, request corrections to inaccurate information, or request the deletion of your data. Furthermore, you may withdraw your consent for third-party integrations at any time via the specific platform settings or within our Service.
Requests can be submitted using the contact details below.
We implement appropriate technical and organizational measures to protect personal data, including encryption, access controls, and secure hosting environments.
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last Updated” date.
GB Systems UG (haftungsbeschränkt)
Email: support@scanandreview.com
Phone: +49 1575 1448698
Scan And Review’s use of information received from Meta (Facebook) APIs complies with the Meta Platform Terms, Developer Policies, and Data Protection Requirements.
Scan And Review’s use and transfer of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.